What Is the EU AI Database
The EU AI Act creates a public, EU-wide database for high-risk AI systems listed under Annex III. Managed by the European Commission, this database serves transparency, public accountability, and regulatory oversight objectives.
Registration is mandatory before deployment. You cannot legally put a high-risk AI system into service in the EU without first registering it in this database.
Who Must Register
- Providers of high-risk AI systems — whether EU-based or non-EU companies placing systems on the EU market
- Deployers that are public authorities or EU institutions — entities using high-risk AI in a public capacity
- Non-EU providers — must register through their EU Authorized Representative
What Information Is Required
Annex VIII specifies the registration data. Key elements include:
- Provider name, address, and contact details (or EU Authorized Representative)
- Trade name and unique identifier of the AI system
- Description of the AI system's intended purpose
- Risk classification and the Annex III category
- Status of the system (on the market, withdrawn, recalled)
- Conformity assessment results and the Declaration of Conformity
- Member states where the system is placed on the market or put into service
Non-EU providers must appoint an EU Authorized Representative before registration. The representative handles the registration process and serves as the regulatory contact point. Lexara Advisory can facilitate this requirement — contact us.
Registration Timeline
The database registration requirement becomes enforceable on August 2, 2026 for Annex III high-risk systems. Providers should prepare registration data in parallel with their conformity assessment to avoid delays.
The database itself is operational — the European Commission launched the EU AI Act database infrastructure as part of the phased implementation.
Public vs. Non-Public Information
Most registration data is publicly accessible — this is by design, to enable transparency and public scrutiny. However, certain confidential business information and national security-related data may be restricted from public view.
Lexara Advisory handles the end-to-end registration process: system classification, documentation preparation, EU Authorized Representative coordination, and database submission. Start your registration preparation.